Business Intelligence for the Rest of Us
The Prius has an interesting display that few other cars have. It's called an multi-functional display (MDF). It tells you what your gas mileage is at any given moment, and displays an average MPG over 5-minute increments. You can see how your driving style (i.e. lead-foot) and the terrain (i.e. hills) changes your gas mileage - on a real-time basis. Almost instant feedback. This display of information has fostered a community of Ultramilers - people who can coax 110 MPG from their Prius. You really know when you are wasting gas in real-time.
I was running up and down a hill last week (a very big hill), and I thought of that display and how it might relate to my body as I exercised. What were my electrolytes doing? I assume they matter. What was my glucose level looking like? That's my gasoline, right? Was this average, or was I trending in a bad direction? Was I really loosing weight, or just making myself sore (which I still am, dang-it!). I wanted an MDF for my body's operations. I wanted relevant, real-time FEEDBACK.
Trying to keep my mind off of the pain, I started thinking about feedback. If I had perfect, relevant feedback on my body, I might be able to optimize my workout. I'd be able to achieve exactly what I needed, and know if I'm not working hard enough, or correctly enough to reach those goals. Exactly what are those goals? Right now it's my weight. But that's because I can measure that. I can't easily measure all of the other metrics that lead up to weightloss. That requires equipment I don't have, and probably will not be functional in the context I'll need it (i.e. running up and down that hill). But, feedback is what will help me optimize that situation.
Business look to metrics for feedback. Typically, it's called Business Intelligence. It's a feedback loop on how well the business is doing. In my consulting, I recommend that you connect your metrics to any number of 4 objectives: 1) Revenue increase, 2) Cost Reduction, 3) Future Revenue Increase and 4) Future Cost Reduction. The latter two are typically called "Strategy", as in "we are not going to get a return on that project immediately, but it's supporting the company's Strategy." Every metric should have a story that ties back to one of these four objectives - otherwise it's a "discovery" metric - which means you don't know what value it brings to the table, but it may cause you to ask questions that later impact the business. I've seen big projects justified on "discovery" metrics, which should not be justified for very long.
But, what else is Business Intelligence and Feedback? Does it have to be a fancy MDF or a Business Objects application? I get feedback from my bathroom mirror in the morning (usually very negative, requiring significant improvement). My tougue provides feedback on the state of my cereal's milk. Software on my computer provides visual feedback on how many colleagues are logged in to communicate with. These are direct metrics. Useful and obvious. It's the indirect ones that cause us to be sloppy and to build ideologies and illogical opinions.
A person's house provides an interesting and impactful example of the benefits of feedback. When you pay your heating bill, you are engaging the summary-metric for your home's energy efficiency. If the bill goes up, you may think "was it colder last month, or do I have a problem with the house?" If there is a significant rise, you might look around for an open window or a faulty heater, or an improperly set thermostat. Then, you wait until next month for the reaction (aka: the Utility Bill). The cause-effect thread is: 'Opened Window' --> 'cold air in' --> 'thermostat clicks on' --> 'heater turns on' --> 'oil/gas is used' --> 'Utility bill goes up'. But, which window was it? How many dollars flew out the window in the form of heat?
Because we get a coarse feedback on these metrics, we don't really know how to take action. If your hair is in disarray in the morning, your mirror provides immediate feedback on your efforts to comb it down. If we knew how many of our dollars each window, door, attic, garage, wall, floor, basement, etc was sending out into the great outdoors, we'd probably take action immediately. If you were asked to place a $20 on each window and it disappeared each month, you'd probably get pretty angry at the condition of that window and take action. Unfortunately, that's what's happening in many homes today because of the lack of feedback. Consider how well you brush your teeth each day. The feedback is usually under the drill in the dentist's chair - after it's too late to take corrective measures.
Consider the new Stimuluous Package just passed by Congress. Money is going into these programs and an impact is anticipated. We'll start measuring GPD and keep our eyes on home prices and the Dow. What does that feedback thread look like? How many steps must it take before we see positive movement on those indicators? How many other factors are going to cloud the data before it reaches those indicators?
We should be proposing numerous indicators at key points along that thread. Job creation on a per-project basis is one. Then there's $'s/new-job created; Speed of job creation after funding; Seond-order economy on a per-project basis (i.e. local restaurants see an increase); Change in local consumer sentiment after a project starts in their town; local home sales and prices; etc, etc. We need a dashboard on how this is progressing. When we see a failure in the thread, we can take targeted action.
Otherwise, we're just hoping that we closed the right window - or maybe we should have been looking for a gas leak instead? They both have the same ultimate indicator, but one of them can bring the house down if you are not specifically tracking it.
Labels: business intelligence, economy, feedback, indicators, metrics, prius, stimulus package